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Privacy Policy

Last updated: 23/05/2018


Port Tech Limited takes your privacy very seriously. This privacy policy has been prepared in line with the EU’s General Data Protection Regulation (GDPR) which takes effect on 25 May 2018. The GDPR promotes fairness and transparency for all individuals in respect of their personal data. This privacy policy applies to all data we process, and by using Port Tech Limited you consent to our collection and use of such data. If you would like to get in touch about anything in this policy or about your personal data then please contact our Data Protection Officer at dpo@port.im


1. Data we collect

As a data controller we collect a variety of data in order to deliver our services. We use a service called PORT to ensure that we collect and manage your personal data transparently, fairly and securely. Whenever we collect Personal Information from you, we let you know and you will be able to access the following precise information:

We have provided further detail below about the specific types of data we collect and our reasons for doing so.

1.1. What data do we ask you to provide to us, and why?

We collect the following data: name, email address

We use this data to: To set up, manage and provide you secure access to your account, To send you emails from time to time about the service, including important security, functionality or privacy notifications We collect this data using the lawful basis: Contract We collect the following data: Email address, name, phone number or any other information you choose to send us

We use this data to: To respond to queries, comments and questions from customers We collect this data using the lawful basis: Legitimate Interest We collect the following data: Name, email address

We use this data to: To send you a monthly email newsletter with updates from PORT and, from time to time, selected offers, On occasion, we may send direct offers relating to ourselves or selected third parties. We collect this data using the lawful basis: Consent We collect the following data: email address, name, phone number or any other information you choose to send to us

We use this data to: To provide guidance and support to individuals considering using the PORT service, To give demos of the PORT platform to individuals when requested We collect this data using the lawful basis: Legitimate Interest

1.2. What data do we collect when you visit our website, and why?

We collect cookies. Cookies are small pieces of data that websites send to a user's computer and are stored on the user's web browser. They are designed to enable the website to remember information, such as what a user might have put in a shopping cart for example.

For more information on our use of cookies you can view our cookie policy

2. What personal data do we share with third parties and who are they?

We share personal data with the following third parties:

There are certain situations in which we may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation.

3. Why do we share data outside of the EU

We may transfer personal data to a country outside of the European Economic Area (EEA), for example if a third party we share data with has servers located outside of the EEA. If this is the case we will obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU's guidelines.

You can see above where we send data outside of the EEA and on what basis we do so.

4. How do we keep your personal data secure?

We keep your data secure:

by following internal policies of best practice and training for staff by encrypting personal data by using Secure Socket Layer (SSL) technology when information is submitted to us online In the unlikely event of a criminal breach of our security we will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we shall also inform you.

5. Changes to our privacy policy and control

We may change this privacy policy from time to time. When we do, we will let you know by changing the date on this policy and notifying you of significant changes. By continuing to access or use our services after those changes become effective, you agree to be bound by the revised privacy policy.

6. Your rights

You have the following rights over your data, depending on the basis on which it is held:

Since we use PORT, we are able to give you direct access to your personal data so that you can exercise the above rights.

While we do not hold personal data any longer than we need to, the duration will depend on your relationship with us.

7. About us

We are Port Tech Limited and our address is 168 Church Road, Brighton, East Sussex, BN3 2DL, England. You can contact our Data Protection Officer at dpo@port.im.