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Privacy policy

Last updated: 20 September 2019

Who are we

This privacy policy applies to all personal information processing activities carried out by Port Tech Limited (trading as PORT and PORT.im).

Our principal address is 168 Church Road, Brighton, East Sussex, BN3 2DL, England. If you would like to get in touch about anything in this policy please contact our Data Protection Officer at dpo@port.im

We may update this privacy policy from time to time. When we do, we will let you know by changing the date on this policy and notifying you of significant changes. By continuing to access or use our services after those changes become effective, you agree to be bound by the revised privacy policy.

Information we process

We collect and process various categories of personal information at the start of and for the duration of your relationship with us. We will limit the collection and processing of information to information necessary to achieve one or more legitimate purposes as identified in this notice. Personal information may include:

  • basic personal information, including name, address and contact details;
  • financial information, including account and transactional information and history;
  • goods and services provided;
  • usage information, including log data and device information;
  • cookie information, please see our Cookie policy.

How we use information

PORT uses information in furtherance of our legitimate interests in operating our Services, Websites and business. More specifically:

  • to provide, update, maintain and protect our Services, Websites and business;
  • to send emails and other communications;
  • to offer you insurance cover;
  • for billing, account management and other administrative matters;
  • to investigate and help prevent security issues and abuse;
  • as required by applicable law, legal process or regulation;

If information is aggregated or de-identified so it is no longer reasonably associated with an identified or identifiable natural person, PORT may use it for any business purpose. To the extent Information is associated with an identified or identifiable natural person and is protected as personal data under applicable data protection law.

How long we keep your information

While we do not hold personal data any longer than we need to, the duration will depend on your relationship with us.

Sharing information

We will not share your information with anyone outside PORT except:

  • where we have your permission;
  • where required for your product or service;
  • where we are required by law and by law enforcement agencies, judicial bodies, government entities, tax authorities or regulatory bodies around the world;
  • with third parties providing services to us, such as cloud-based email sending services, payment providers, customer service providers;
  • with your introducing business partner to track conversion and sales;
  • with debt collection agencies;
  • where required for a proposed sale, reorganisation, transfer, financial arrangement, asset disposal or other transaction relating to our business and/or assets held by our business;

Transferring information outside of the EU

We may transfer personal data to a country outside of the European Economic Area (EEA), for example if a third party we share data with has servers located outside of the EEA. If this is the case we will ensure that the transfer is relying on a valid lawful basis, typically this will be the EU/US Privacy Shield when transferring to the United States.

Security

We are committed to ensuring that your information is secure with us and with the third parties who act on our behalf. For more information about the steps we are taking to protect your information please contact our Data Protection Officer.

Your rights

You have the following rights over your data, depending on the basis on which it is held:

  • the right to be informed about the collection and use of your personal data
  • the right of access to your personal data and any supplementary information
  • the right to have any errors in your personal data rectified
  • the right to have your personal data erased
  • the right to block or suppressing the processing of your personal data
  • the right to move, copy or transfer your personal data from one IT environment to another
  • the right to object to processing of your personal data in certain circumstances, and rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).

You may exercise these rights by contacting our Data Protection Officer.